It takes a variety of goods and services to keep the City running - everything from road salt, vehicles and uniforms to printing services, office supplies and so much more.
Purchasing staff within the Financial Services Department work with internal departments serving as strategic partners to facilitate value-added procurement for all goods and services. To that end, Purchasing staff assists with procurement project management and collaborate as business partners and advisers.
Key objectives:
By-law 2013-200 outlines the manner and methods the City employs to procure goods and services.
For any Purchase Orders issued that are not governed by a signed contract between The Corporation of the City of North Bay and the Vendor, the Purchase Order Terms and Conditions, which are incorporated and form a Purchase Order, shall be the version that is posted below, as of the date of the Purchase Order.
Ensure that you are reviewing the terms and conditions applicable to your Purchase Order or contract.
Purchase Order Terms and Conditions applicable as of October 21, 2020.
The City of North Bay has implemented an Electronic Funds Transfer (EFT) Payment Process. This enhancement will improve service to vendors by making payments electronically. The conversion to EFT will provide enhanced security, eliminate cheque fraud, reduce costs and improve the timing of payments.
Request an EFT Form and return completed forms and any supporting documents by:
1. Email to: accountspayableclerk@northbay.ca
2. Mail to: The Corporation of the City of North Bay | Attn: Accounts Payable | 200 McIntyre Street E. | North Bay, ON | P1B 8V6
All City of North Bay bid opportunities can be found through bids&tenders™, a convenient, electronic tendering platform that will allow you to review tenders and submit bids and proposals online.
The online system includes a set of checks and balances, making sure all bids are compliant before they can be submitted. There will no longer be a need to print copies of your submissions or have them delivered; instead they will be uploaded to the online system. Please carefully read the bid document for each bid to familiarize yourself with the new process you are to follow. Electronic submission provides the following additional features.
Vendors will need to subscribe to bids&tenders™ to receive notifications about opportunities and submit bids! To create a new account click here. Annual subscriptions are available that will allow you to bid as many times as you like with every organization that posts their bid opportunities on bids&tenders™. A one-time, pay-per-bid option is also available. You can always check out all open bids in the system even before you pay!
Vendor training guides and videos are available in the Supplier Support Portal. These will help you navigate the electronic submissions process. Should you have any technical difficulties navigating the process, you can always get in touch with the bids&tenders™ technical support team directly at 1-800-594-4798 or support@bidsandtenders.ca
Along with the move to full electronic tender submission for open competitions, the City will be accepting digital bonds. This is in alignment with support from the Surety Association of Canada. Click here to learn more. Paper bonds will still be accepted for vendors who do not use digital bonds at this time.
Purchasing By-law 2013-200 outlines the process for disposal of City Surplus Goods. Surplus Goods with a residual value may be offered for public auction through GovDeals website.
Public notice as required by the Canadian Free Trade Agreement. The City of North Bay intends to participate in one or more procurements conducted by the following cooperative buying groups. For further information and access to relevant information and notices, please review the websites below.