Career Opportunity

Posted On

September 23, 2024 at 12:00 PM

Ends On

October 06, 2024 at 11:59 PM

Administrative Assistant-Deputy Registrar (Temporary Indefinite)

JOB POSTING ID 24E-39

With a population of approximately 53,000, North Bay is a beautiful, vibrant and diverse community nestled between Lake Nipissing and Trout Lake.  Conveniently located just three and a half hours from major Ontario centres such as Toronto and Ottawa, North Bay is a progressive community well positioned for growth. 

Under the direction of the City Clerk, the Administrative Assistant performs clerical duties. Carries out duties of Deputy Division Registrar for marriage licensing and burial permits; assists in the preparation of Council/Committee Agendas; maintains filing systems; prepares various documents including by-laws and Committee Reports; responds to telephone and over the counter enquiries; books meeting rooms; assists with Municipal Election preparations, processes, codes and circulates mail daily; deals with sensitive confidential information on a constant basis; helps maintain correspondence and insurance logs, provides relief for lottery licensing, collects fees and issues receipts for same. 

Qualifications:  

• Two Year College Program – Office Administration
• Three (3) years previous related experience
• Demonstrated respect of confidentiality
• Good keyboarding skills (minimum 50 w.p.m.) and general office skills
• Ability to deal with Council, staff and the general public with tact and diplomacy
• Excellent organizational skills
• Proficiency in the use of computers, Electronic Agendas and Minutes, GIS, Naviline and Microsoft Office
• Excellent communication skills
• Demonstrated decision making skills
• Ability to read interpret and explain City By-Laws
• Ability to work independently and in a team environment
• Ability to multitask and prioritize work
• Ability to work under pressure and meet deadlines
• Demonstrated ability to prepare Accessible Documents

Hours of Work:       Monday to Friday 8:30 a.m. – 4:30 p.m. (37.5 hours per week)

Environment:         Unionized

Rate of Pay:           $29.71 per hour                                                 

The City of North Bay is an Ontario Municipal Employees Retirement System (OMERS) Employer. For more information on a defined pension plan benefit please visit https://www.omers.com/

Qualified individuals interested in being considered for this position are requested to submit a resume and covering letter in one PDF document via email to: staffing@northbay.ca 11:59 p.m. Sunday October 06, 2024. Please identify the Posting ID: 24E-39 in the subject line. While we appreciate the interest of all applicants, only those selected for an interview will be contacted.

Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection. Accommodation will be provided in all parts of the hiring process as required under the City’s Accessibility Policy. We encourage applicants to make their needs known to Human Resources in advance.

An Equal Opportunity Employer