The Clerk’s Office provides administrative support to Committee and Council and ensures that all actions taken by Council are recorded, communicated, and managed.
Roles and Responsibilities
The City Clerk has many roles (Municipal Act , etc.) such as:
- being the authority responsible in conducting Municipal and School Board Elections
- to coordinate appointments to local Associations, Boards, and Committees
- to act as Head of Records regarding official corporate info
- to act as Commissioners for Taking Affidavits, Oaths, etc.
- to act as Divisional Registrar in maintaining & issuing licences and permits related to Vital Statistics (marriage & death registrations)
- to manage access to corporate info, special requests & process Freedom of Information Requests
Programs and services
- preparation of meeting agendas and minutes
- preparation of municipal by-laws
- preparation of staff reports for Committee and Council
- manages requests to Appear before Council
- provides information regarding Council activities
- processes Freedom of Information Requests
- Commissioners for Affidavits, Oaths, etc.
- issue Marriage Licences and Burial Permits
- manages and coordinates the Municipal and School Board Elections every 4 years
- processes incoming and outgoing mail to Council
- legislative authority over the City's Records Management System and Records Retention Schedule
Contacts
Cindy Keech
Administrative Assistant - Council Secretariat, Deputy Division Registrar
Leah MacSeain
Administrative Assistant - Clerk's Deputy Division Registrar